For more information on how you can take advantage of technology solutions like Microsoft Word, subscribe to our blog. Granted, you’ll still want to take these Flesch Reading Ease results with a bit of skepticism, but it’s not a bad gauge of whether you need to tone down the jargon or improve your copy’s clarity. Just make sure that Check grammar with spelling is selected, as well as the Show readability statistics option. Scroll down to the option, When correcting spelling and grammar in Word, and you’ll see a few check boxes. Now Word will display readability statistics whenever you spell-check a. Next, select the Proofing menu in Word Options. This ar-ticle focuses on Word’s program.) To enable Word’s readability program, using Microsoft Office Word 2003 as an ex-R ample, click on Tools, then Spelling and Grammar, then Options, and then check Show readability statistics. To activate this Readability menu, navigate to the Options menu item in your Microsoft Word program.
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The formula itself was developed in 1948, and was long considered the most accurate readability scale out there. For example, what if you write a business proposal, but the prospect grows impatient when they can’t understand what’s written in it? Thankfully, there are various tools at your disposal that can help you craft the perfect document for your purpose.įor example, the Microsoft Word readability tool allows you to take advantage of the Flesch Reading Ease formula, which can tell you the reading level of your document. The readability of a document can have far-reaching consequences. You have to anticipate a certain reading level for your target audience. If you write a nontechnical document for a general audience, and it receives a score much higher than 8 or 9, consider editing to make the document simpler.Writing for a specific audience isn’t always the easiest thing for a business owner.
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For example, a score of 7.0 means an average seventh-grader should understand the document. The Flesch-Kincaid Grade Level score rates text based on the average United States grade level of education needed to understand it. You should generally shoot for at least 60 points.
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The Flesch Reading Ease score in the Readability field of the dialog box rates text on a scale of 1 to 100 the higher the score, the more understandable the document. The statistics listed in the Readability Statistics dialog box are based on an estimate of the number of words in an average sentence and the average number of syllables in each word. A sample Readability Statistics dialog box as it appears after checking spelling and grammar in a document. Allow Word to check your document completely at the end, it displays a dialog box similar to the one in Figure 8.26. Then check spelling and grammar in your document by pressing F7 or choosing Tools, Spelling and Grammar. Check the Show Readability Statistics check box and click OK. To display readability statistics, choose Tools, Options, and click the Spelling & Grammar tab. You want to know how readable your document is and whether it is suitable for the audience that is to read it.